Time & Attendance Systems - Too many choices? 

Probably not! Read more to find out why.

Certainly, there are many kinds of attendance systems on the market, but there are really only three kinds of buyers and the profile of the buyer is what will determine the product selection more than any other factor.

 There are main systems types-

  1. Entry Level attendance systems 
  2. Mobile APP based systems
  3. Enterprise class attendance systems

An experienced attendance consultant can profile a prospective client with just two pieces of information. Firstly, does the prospect have a mobile workforce and secondly, how many employees they have.

If the client has a mobile workforce, there will be a requirement for attendance recording using a mobile phone app. This requirement eliminates stand-alone time clock hardware and, generally speaking, any Windows software-based attendance product.

The number of employees is the next predictor of, not just what system suits the clients requirements, but more importantly what they will select - because their selection will be impacted by other factors such as budget.

Companies with less than 50 employees who have a mobile workforce will select a Mobile APP-based system. If they don't have a mobile attendance requirement they will usually select an entry-level attendance system.

There is another possibility though... they may not actually select a system at all  unless they can come to grips with the fact that can't have their wish list of features and stay within their budget. 

Companies with between 50 and 100 employees may make similar choices again driven by application and budget while companies with more than 100 employees would be more likely to choose an Enterprise Class system that incorporate more advanced features and mobile apps in a single application.

Given that by far the greater number of companies who are seeking to improve their attendance recording have less than 30 employees there are only going to be two choices of products for most situations - a mobile solution or an entry-level time clock system.

Mobile solutions - due to the relative ease of integration of mobile Apps and web-based software are practically always cloud-based and use the monthly fee per-employee basis. This can be costly over time, and they own your data, but there are alternatives

Entry-level time clock systems using hardware and software are the most common products for companies that do not have a mobile workforce. These systems have most of the features required by small business but are not likely to have all the features in a comprehensive wishlist. It is likely that a company's focus may need to returned to the core benefits of an attendance system in their selection criteria. 

It is very much worth considering alternatives to software/hardware-based attendance systems such as stand-alone time clocks that incorporate a web-server in the time clock hardware allowing access to the employee clocking records and rorts using a web-browser from any device. These products eliminate the costly setup and configuration time associated with software.

In conclusion, the confusing array of attendance products can be quickly filtered using a similar process to buying a car. You may want all the features of a certain vehicle but if you are limited by your budget and the requirements of the application many of the choices are excluded.










 

 

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